Scientific Group/Network Officer Resource Page

Holding Accounts
Each Group/Network retains control of the funds collected for Group/Network membership (not including student members). The GHQ will maintain the record of payments to each Group/Network and communicate with the officers on a quarterly basis or as requested. Invoices and/or payments are not initiated by the GHQ without written notice from the Secretary/Treasurer. How funds are administered is decided by the Group/Network Officers, but must be consistent with the Mission of the IADR, follow all U.S. non-profit 501(c)3 guidelines, i.e. no political contributions, and must follow the IADR Corporate Sponsorship Guidelines. Payment requests require confirmation from two officers in the form of an email.  All forms can be found in the Scientific Group/Network Governance Handbook.

Approval Process
All use of holding account funds must be approved by two officers. Requests are most often submitted by the Secretary/Treasurer and approved by the President. If the recipient is an officer, then two additional officers must approve the payment. Corresponding payment forms and documentation should be submitted via email to Riana Hays, Component Relations Coordinator, at @email for processing.  To expedite the process, the secondary officer can be copied on the same request and prompted to reply with approval. 

Finance Forms
Payment Request via check (US): Download 
Payment Request via wire transfer (International): Download  
Expense Reimbursement: Download 
Invoice Request for IADR to provide invoice to a vendor for services or for a sponsorship: Download 

Election of Officers
All current members of the Group/Network are eligible to serve as officers and vote in the annual election. The annual election of officers is held in conjunction with the IADR general election for Vice-president. Current member is defined by a member of the Group/Network that has paid the current year membership dues. Members are both those that have identified the Group/Network as their primary affiliation or have added the Group/Network to their annual membership. Each Group/Network must nominate a minimum of two individuals to stand for each elected position, Vice President every year and Secretary/Treasurer and Council every three years. Full details can be found on the Nomination Page and in the Scientific Group/Network Governance Handbook. A larger view of IADR Governance is detailed in the IADR Constitution and Bylaws.

Additional Officer Positions
Groups and Networks have the option to create additional officer positions, but they cannot be included in the general election. Group/Network leadership can decide the position titles, duties, term lengths, appointment/election process, nomination timeline, etc. If requested, Riana Hays, the Component Relations Coordinator, can assist with creating a nomination webform on the IADR website, sending a call for nominations to the members, and creating a ballot through the platform Survey Monkey. All content must be prepared by the officers and then submitted.

Officer Rosters
Contact information for current officers can be found on the website in the Officer Directory. The rosters are connected to the IADR GHQ database and always reflect the current officers and their terms. Email addresses are only visible to logged in members. If there are changes or corrections to made, please notify Riana Hays at @email.  

Zoom Meeting Call Coordinator 
IADR offers Groups and Networks the opportunity to have an open Zoom meeting for board meetings. IADR is unable to support larger meetings of Group/Network members over Zoom. Group/Network officers will be provided with a link to join the meeting with no waiting room. There will be no IADR GHQ support and no participant of the call will have admin privileges. This means anyone that has been provided the personalized meeting link can join and have the same ability to unmute or share screen. If Group/Network officers require additional Zoom functions like breakout rooms, more control, or to have a meeting with a larger audience, officers should purchase their own licenses outside IADR GHQ support. Contact @email for assistance.

IADR Webinars & CE On Demand Library
Groups or Networks are welcome to host an open Webinar; proposals can be submitted using the webinar submission form. IADR Scientific Group/Network webinars must, barring exceptional circumstances, utilize the webinar services of the GHQ. Webinars must be approved by the IADR Board of Directors. For questions contact research@iadr.org.

Meeting Space during IADR General Session
IADR Groups/Networks may schedule meeting space during the IADR General Session to hold business meetings, receptions, executive officer meetings, award competitions or other events. All requests will be fulfilled on a first-come, first-served basis as space is available. To request in-person or virtual meeting space at the 2025 AADOCR/CADR Annual Meeting please complete the required Meeting Request Form by November 1, 2024. The Deadline for meeting room requests at the 2025 IADR/PER General Session must be submitted by February 3, 2025. Please note that any requests for meeting space submitted after these dates cannot be guaranteed in the convention center or headquarters hotel. Meetings requested after the deadline may not appear in the program book. Any further questions regarding meeting space or catering can be directed to @email.

English Language Assistance Program (ELAP)
IADR/AADOCR offers an English Language Assistance Program (ELAP) to assist non-native English speaking abstract submitters during the abstracts submission process. This program is made possible through the generous support of our IADR Scientific Group/Network colleagues who have agreed to volunteer as ELAP abstract reviewers. IADR hopes that this program will encourage individuals to submit abstracts for meetings by facilitating the improvement of English language skills within the research community. ELAP participants are required to submit their abstracts twice – once to the program for editing and matching with a volunteer, and again to the meeting abstract submission site after English language editing has been completed. Individuals interested in applying for the ELAP and who intend to submit a meeting abstract should visit the ELAP Form for more information. If you have any questions regarding the ELAP, or would like to volunteer as a reviewer, please contact @email.

Proceedings of the IADR and AADOCR Council Meetings
View current and recent proceedings of the IADR on the About IADR Webpage

IADR Corporate Sponsorship Policy 
The purpose of the IADR Corporate Sponsorship Policy is to define the relationship between corporate sponsors and the IADR Groups and Networks in regards to support for the IADR General Session, Annual Meetings and other activities of the IADR Groups/Networks such as awards, fellowships and grant programs.

E-blasts/Email Marketing
The IADR Global Headquarters can provide assistance with disseminating messaging to your audience. If you have a message you need to send to your Group/Network members, please contact Riana Hays, Component Relations coordinator, at @email to coordinate scheduling. Once your message content is ready, send the text as well as the subject title to Riana Hays for layout and distribution. This process and instructions apply to newsletters, election notices, business meetings and general news updates.

Membership Lists
Current officers can request an electronic membership list for their Group/Network. To take advantage of this, please contact Riana Hays, Component Relations coordinator, at @email if you would like to receive your Group/Network membership list. Membership lists will be sent to all current officers after their written acknowledgement that they have read and agreed with the IADR/AADOCR Data Governance Policy.

Highlight your Group/Network in the IADR Newsletter
Share what is happening with your Group/Network with the membership. IADR would like to feature each Group/Network in the Global Research Update. Sharing your story will to assist the other Groups/Networks in developing new initiatives and potential collaborations. Please forward articles to @email.

Web Page hosting
IADR uses branding standards and style guides to maintain a consistent look across Association marketing and communications. As an IADR Groups/Network officer, you can request the publication of a Group/Network web page hosted by IADR. The standard page includes an officers list, newsletters, and any news you wish to include. Please contact Riana Hays, Component Relations Coordinator, at @email if you would like to create, update, or launch a web page for your Group/Network.

IADR Groups/Networks Meeting Announcements
IADR offers space on its main website for your Group/Network to announce events planned outside of the IADR General Session. These announcements will appear on the IADR website future meetings page. Please send the information (name of the event, date, place and website if applicable) to Riana Hays at @email.

PowerPoint Presentation Templates
If you have a PowerPoint Presentation and wish to include information about IADR, please contact @email. The Association will provide informational slides about IADR publications, meetings, awards and other general information. The IADR PowerPoint template may be used for these slides and the others in your presentation.

IADR Promotional Toolkit
As an IADR Group/Network volunteer, we encourage you to share information about the Association with colleagues when attending meetings, hosting events, and presenting. This toolkit is designed to provide you with the necessary materials for the promotion of IADR. Please visit the IADR Promotional Toolkit to download and share these resources. If you would like additional marketing items such as flyers and IADR-branded giveaway items, or have other special requests, please contact Matt Niner, Marketing and Communications Manager, at mniner@iadr.org.

Award Contact
The primary contact for awards is Beatrice Nguyen, the Awards, Grants, and Fellowships Coordinator Beatrice Nguyen who can be reached at @email. She assists with managing the awards webpage content, creating invoices for award sponsorships, submitting award payments for processing, organizing award competitions, and answering general award inquiries.

Certificate Template Design
If you need a certificate created to recognize an award recipient in your Group/Network, IADR can assist you with the template design. Please send the certificate content to Beatrice Nguyen, Awards, Grants, and Fellowships Coordinator, at @email for layout support. It is the responsibility of the Group/Network officer to provide the certificate content. IADR is not responsible for initiating the creation and issuance of recognition certificates for IADR Groups/Networks, but IADR GHQ can assist Group/Network during this process, if requested.

Scientific Group/Network Communities
In addition to the IADR Member discussion forum where the Group/Networks can reach an audience of all IADR Members, the Groups and Networks also have private communities to foster discussion, advertise events, store files, and make announcements. This platform is a direct avenue for leadership to interact directly with their membership. All content remains in the community for future reference and triggers an email the following morning. The Community also has a Member Directory where contact information can be found, and connections can be made. The log in credentials for the IADR Community match the IADR website. Any questions regarding the use of the Community can be directed to @email.